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The mission of the Department of Physiology & Biophysics is to provide an environment which provides leadership and excellence in teaching and research. 

Biomedical/Basic Science research programs are conducted to evaluate, and contribute to the medical scientific knowledge of the disciplines of physiology & biophysics.  The educational program encompasses graduate students, medical students, undergraduate students and faculty participation in training preeminent scholars and postgraduate researchers.   

Administrative Services

UCI Human Resources
Visa Requirements
UCI Office of Academic Personnel
UCI Office of Equal Opportunity and Diversity
Family Medical Leave Act (FMLA)
Sexual Harassment Policy
Rules for UCI web sites

Benefits        For Medical, Dental and Vision Insurance; Retirement Plans

Change of Address
Any change in personal information should be coordinated with the Payroll/Personnel Coordinator in the Department Office.

Computer Support
If your computer is part of the Health Science Information Systems (HSIS) network, please request assistance at (949) 824-3434 or submit a trouble ticket at https://intranet.ha.uci.edu/ .  The Physiology & Biophysics computer support person is Jeff Ingeman at x 4-3024.

Payroll Direct Deposit
We are paid on the 1^st day of each month. Payroll Direct Deposit is the process in which your net pay is electronically deposited to the checking or savings account of your choice on payday.

Department Directory

Email
Questions about your @uci.edu email account should be directed to the department Payroll/Personnel Coordinator. If you cannot use email, please call (949) 824-5862, and your request will be handled immediately.

Campus email policy

Health Sciences
UCI Health Sciences includes the UC Irvine School of Medicine and the UC Irvine Medical Center and is dedicated to bringing the best in both education and quality health care to society.

Keys
Obtain keys to your office or lab from the Purchasing Assistant in the Department Office (x 4-3247). You will need to obtain your PI signature in order to receive keys. You are responsible for the keys you are issued.

Lab Accidents

What are the employee’s responsibilities when reporting a work-related Injury?

1. Report the injury or illness to your supervisor immediately. If you do not need immediate medical attention, report the incident to the Personnel Coordinator or Cathy Ledray, the Department Administrator.
2. 2. Obtain immediate medical attention, if necessary.  For more information refer to Obtain Medical Care.
3. Complete the Online Incident Report.
4. Complete and sign the employee portion of the Employee's Claim for Workers' Compensation Benefits DWC -1 form. By returning the form, you are actually filing a workers’ compensation claim.  (This notifies the employer that the employee is pursuing workers’ compensation benefits).
5. Attend medical appointments.  For more information refer to Obtain Medical Care.
6. Keep your supervisor informed – Following each physician visit(s), when lost time transpires, when work restrictions are assigned, or if you have concerns and/or the condition worsens.
7. The department will consult the Disability and Rehabilitation Consultant, (949) 824-9756, regarding return to work.  If your home department is unable to provide modified alternate temporary work, it may be necessary for you to work within another department.

For more information:
http://www.hr.uci.edu/announcements/WorkersComp/GuidetoWorkersComp.html

LCD Projector

An LCD Projector is available for use by Department members.  Please contact the Department Receptionist, at x4-5863, to reserve and check-out the projector.

Mail
All Physiology faculty and staff have a mailbox in the departmental mailroom. Business mail only may be sent to your UCI address.  No personal mail is to be sent via the campus mailbags.  The Department is charged for mail on a per piece basis.  Please mail your personal items from home or a post office.

Mail is delivered once a day at approximately 11:00am.  Four mailbags are available:  US Mail, Campus, UCI Medical Center, and Express (Fed Ex). Please coordinate special Fed Ex pickups and deliveries with the Department Receptionist at x 4-5863.

Office Supply Orders / Purchasing
Office supply orders are placed with the Purchasing Manager in the Department Office, via a completed Purchase Requisition.

If supplies are being ordered using grant funds, a justification regarding the purpose of the supplies from the faculty member is required to process the order.

The Purchase Order Requisition Form is also used for the purchase of computers, equipment, and furniture.

Parking
Visit this page for the best way to reach UCI and locate intended campus destinations, as well as nearby parking options. Parking and Transportation Services offers information on parking rates and timely updates on UCI construction projects and their impact on getting around campus.

Recreation

Highlights of the O.C.

Campus Tours
A great way to get acquainted with the UCI campus is on a free walking tour. Can't make a trip to campus just yet? A virtual tour provides panoramic views and descriptions of many areas of the campus.

Ideas for spending a day on campus

For those staying longer than a day

Today at UCI

Safety
The School of Medicine EH&S Coordinator is Chris Younghans-Haug at x4-4660.
www.ehs.uci.edu
Laboratory and Research Safety
Emergency Management
Ergonomics  -- On-site Ergonomic Evaluation:  Department Administrators may request an ergonomic assessment of work area(s) or work process by sending an e-mail to safety@uci.edu, or contacting EH&S at 949-824-9940 or 949-824-9524.

Social Security Cards
A Social Security number is required for employment. The nearest Social Security Administration Office is located at:

Chet Holifield Federal Building
24000 Avila Road
Laguna Niguel, CA 92677

For more details, please visit the Social Security Administration website.

Telephone Services
Telephone services are coordinated through the department Purchasing Assistant, ext. 4-3247. Lab and office phones are for business use only, no personal calls. For a complete list of services available, visit Network and Academic Computing Services at: http://www.nacs.uci.edu

Transportation UCI has a number of transportation and parking options. Please visit the website for more information http://www.parking.uci.edu/

Travel Reimbursements
For the most current listing of Hotels and Rental Car companies that may provide UCI Discounts, go to:
http://snap.uci.edu/viewXmlFile.jsp?resourceID=245
http://snap.uci.edu/viewXmlFile.jsp?resourceID=259

Contract & Grant Administration

Pre and post award administration of intra and extramural funding for research projects is coordinated through the Contract and Grant Analysts in the Department Office.

They will work with you in the preparation and submission of applications for extramural funding to the various sponsors and manage awards upon receipt from the awarding entity.  Monthly financial reports are provided to insure effective management of funds along with assistance in meeting agency reporting requirements.  Questions should be directed to the Sr. Contract & Grant Analyst at ext. 4-3484.

Grant Travel Policy:
When travel expenses are reimbursed by grant funds, reimbursement procedures must adhere to NIH contract rules. Some of these are:

• Airfare – all flights must be booked using a domestic carrier, even when traveling overseas. The only exception is if no American carrier is available to your destination.
• Foreign Currency - Please provide proof of currency conversion when changing US$ to foreign currency. This will insure that you are reimbursed at the actual rate you received. You should be able to get this receipt from the hotel or bank. If no such proof is supplied, Travel Accounting will use the on-line exchange rate for the day of the transaction.

UCI policies are determined by IRS requirements. Individual Department policies CANNOT be more lenient but may be stricter than UCI policy.

University Travel policies can be found online at:
http://www.ucop.edu/ucophome/policies/bfb/g28iii.pdf
Or you may call the Physiology Travel Coordinator, at x4-5863.

• All Travelers must pay for ONLY their own travel.  If you do not have adequate funds to cover your travel expenses please come to the Travel Coordinator prior to your trip.  There are several options including the UCI Corporate Card, and travel advances that can be used.
• Car Rental – University will not reimburse for EXTRA insurance on a rental car. University has agreements with all major rental agencies, which include insurance in their rates. When you rent a car, tell them you are a University employee and give them the UCI Account number. This will be different for each agency – you can get them from our Travel Coordinator or you can go online to find them at:
• http://snap.uci.edu/viewXmlFile.jsp?resourceID=245

If you rent a car with the UCI VISA card, rental car insurance is automatically included. If they offer you a “special deal” with an insurance fee included, University will not reimburse for that insurance.

Private car mileage as of July 2008 is 58.5 cents per mile.

• Exceptions – Any exception to University policy must have a written explanation from the traveler and be approved with signature by the Dean of the School. Exceptions will be given for business reasons only. The Travel Coordinator can help you with any questions you have regarding what constitutes correct documentation and what may be required for an exception. She will be asking for a written explanation from the traveler for exceptions.

Some examples of situations requiring exception letter:

1)  ORIGINAL receipt is not available; particularly in the case of airline tickets;
2)  MOST ECONOMICAL FARE is not used, such as when Saturday overnight stay is not possible;
3)  PAYING FOR OTHER EMPLOYEE’S EXPENSES;

• Prior Approval of Exceptions – If you know you will have an exceptional situation, i.e. if you are paying for another traveler, you must have prior approval from the Department before you incur any expense. When in doubt, or if you have any questions that you may need prior approval, you may call us at x4-5863.

Department Policies:

• Per Diem – UCI policy DOES NOT provide per diem for domestic travel.

  1. You must retain receipts for all meal and incidental expenses.  If you do not have a receipt for a meal or incidental expense, you will not be reimbursed for that expense.  There are no exceptional approvals to this policy.  The policy is located at http://www.ucop.edu/ucophome/policies/bfb/g28.pdf  on page 8, M&IE Reimbursement Cap. Incidental expenses include tips and fees for services, e.g., for waiters, baggage handlers, etc.

  2. Travel Accounting considers 7 a.m. to 7 p.m. a full business day, as per IRS restrictions, and they will be looking for this detail.  Therefore if you leave before 7 a.m. breakfast will not be included, and if you return before 7 p.m. dinner will not be included.  The amount to be subtracted will be $26 – Breakfast, $38 – Lunch, $64 – Dinner.

  3. If any meals are included in Registration Fees that meal will be subtracted from the per diem amount.  The amount to be subtracted will be $26 – Breakfast, $38 – Lunch, $64 – Dinner.

  4. Please include the registration form or documentation indicating what is included in the registration fee.  In most cases, you can print this information from the conference website.

Procedure

Travel Advance – (For UCI Employees only, not for Recruitment Candidates)

Please provide the following items to the Department Travel Coordinator:

• Completed Department Travel Form with PI signature & account/fund
• Proof of airfare charged to credit card
• Proof of registration/abstract fees charged to credit card.

(For exceptions please see the Department Administrator.)

Travel Expense Voucher

      Please provide the following items to the Department Travel Coordinator:

• Department Travel Form with PI signature & account/fund
• Airline receipt and itinerary including ticket number
• Hotel itemized receipt showing zero balance
• Car rental receipt
• Registration receipt & documentation indicating what is included in the registration fee.
• Meals & incidental expense receipts
• Mileage, if using own car for travel, please provide total miles driven for trip and your license plate number.
• Gas reimbursed only if using a rental car (you cannot be reimbursed for both mileage AND gas).
• Tolls, taxi, etc. (original receipts)
  
  

A foreign visitor must provide the following documentation for reimbursement:

Permanent Resident:
Social Security number
Copy of P.R. card.

NOT a citizen:
Copy of Visa
Copy of front and back of I-94

Reimbursement will be issued approximately two weeks after receipt by the Department Office. If any of the items listed below are not provided, this may delay or prevent reimbursement for the missing item(s).

University Bookstore
The UCI Bookstore is located on campus in the UCI Student Center, corner of West Peltason Dr. and Pereira Dr.   Regular hours are Monday - Thursday 8-7, Friday 8-5, Saturday 10-4, Sunday closed.

Getting Around on Campus
Campus Maps: http://www.uci.edu/campusmaps.shtml
Campus Calendars: http://www.uci.edu/calendar.shtml

UCI Identification Card
Identification cards can be obtained at UC Items in the Student Center. A UC ID card is required to activate your library account. Please see web site for more information.

University Club Meals
The faculty member hosting the visitor will use his/her credit card to pay for the meal, and then request reimbursement through the department.

In order for a reimbursement payment to be processed, the following information must be provided to the Department Receptionist (x 4-5863):

• Original Receipts from the restaurant including the itemized receipt for items ordered
• Names of attendees (either written on the back of the receipt, or as an attachment document, such as a registration list or sign-in sheet)
• Informational flyer regarding the purpose of the meeting/conference

Housing Resources

Humanities Research Institute (14 units on campus)
UCI Housing
Irvine Apartment Communities (800) IAC-5115
Irvine Apartment Communities Roommate Service (949) 223-0808
Irvine Apartment Corporate Housing (fully furnished units) (949) 223-0810

Library Resources

UCI Libraries Homepage
ANTPAC
California Digital Library
CDL Directory of Collections and Services
University of California
University of California Campus Libraries
California State Library
Digital Library Federation
Melvyl Catalog